OpenPro Application Guide Accounts Receivables (AR)
Chapter 19: Receivable Aging
Introduction
The Receivable Aging selection enables you to view details of an invoice as well as print a report showing all items in the A/R Open Item File. The Aged Open Items Report shows the age of invoices as of a particular date that you specify (called the aging date).
You can define aging periods either by days (0-30 days, 31-60 days, etc.) or by specific dates (3/16/1998 to 4/10/1998, 2/28/1998 to 3/15/1998, etc.). This is the date that is used to calculate the age of items. Items later than this date are not considered in calculating customer balances.
Aging Method
Each invoice dated on or before the aging date is put into an aging amount due according to either its invoice date or due date. The customer’s balance in each aging amount due is obtained and shown in Receivable Aging.
View Aging List
To Begin
In order to view an aging list you need to click on Receivable Aging from the main Receivables menu. Once you have done this, the following screen will appear:
From this screen, click on the aging “view selected” button located at the bottom of the screen. If you click on this button without specifying search parameters, a list of all aging invoices will appear in another window.
From this window you are able to click on the invoice number to the right of the customer name and view the details of that item.
Printing a List of Aged Invoices
To print a list of aged invoices, you need to enter a slightly different screen from the one just described. To do this, go to the main menu and click on Receivables, and from that drop down menu click on the Receivable Aging option. This will take you to the following screen:
This time, click on the “print aging” button located to the right of the “view selected” button.
Once you click the “print aging” button the following window will appear:
This window is different from “view selected” because you cannot edit or view the details of an item. It is strictly used for printing an aged receivables report. To print this list, click on the <Ctrl> button on your keyboard, and at the same time click on the <P> key. This will allow you to print out the list of aged receivables that is shown on your screen.