OpenPro Application Guide Accounts Receivables (AR)

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=====Chapter 4: Guide to Daily Operations=====

====Introduction====
The following checklists are provided as examples for using Accounts Receivable to perform various daily and periodic tasks. The tasks are presented in a logical order. You should adjust the checklist as necessary to meet your own needs.

Consult with your accountant for advice on organizing your own checklists to ensure the efficiency and security of your business operations.

====Daily Operations Checklist====
EACH DAY 
   * Enter new customers using Customers.
   * Enter sales transactions using OE Invoices or AR Receivables.
   * Enter payments using Cash Receipts.
   * Post invoice transactions and cash receipts. This is on a per transaction basis.

EACH DAY, AS NEEDED
   * Inquire into current sales activity, using View Open Items or past sales activity using Customer History.
   * Add new ship-via codes, terms codes, tax codes, and sales representatives.
   * Enter new Templates or recurring bill transactions using Recurring Bills (Enter).
   * Select Templates or recurring bills transactions, using AR+.
   * If commissions are paid on receivables, print the Commissions Due Report to determine commissions due to sales representatives. 
   * If an invoice has been posted where the customer prepaid the invoice (in full or in part), use Cash Receipts to apply the open item to a prepaid cash receipts.
   * Enter and process cash receipts.
   * Print customer labels.

====Periodic/Monthly Operations Checklist====
EACH PERIOD
   * Enter and post all outstanding invoice transactions and payments for the period.
   * Print an Aging Report using Aging.
   * Print a Collections Report using Collections. This report can be used by your Collections Department to follow up on delinquent accounts. Aging reports for only past due customers.
   * Print a Cash Projection Report using Cash Projection. This report can assist you to estimate incoming cash based upon receivables that are due in future weeks.
   * Print customer statements using Statements.
   * If commissions are due upon payment, then run Fully Paid Open Items and purge fully paid open items up through the statement ending date. Then run the Commissions Due Report to determine commissions due to each sales representative. (Refer to the “Fully Paid Open Items” chapter for the procedure to use if commissions are paid to sales representatives more frequently than once a period.)
   * Print a tax code report using Tax Codes. This report contains the final period-todate figures for each tax code.

EACH PERIOD, AS NEEDED
   * Print a customer list using Customers by customer name or Customers by customer number. These reports contain the final period-to-date figures for each customer.
   * Print a sales representative list using Sales Reps. This report contains the final periodto-date figures for each sales representative.
   * If using OpenPro.com Sales Analysis, print sales analysis reports such as Customer, Customer Sales Volume, Customer Type, Sales Representative, Sales Representative, State, and Postal Code.

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